NEW FIRST-TIME AND TRANSFER STUDENTS are encouraged to submit completed application materials to the Office of Admissions in 106 Ferrell Hall at least several weeks prior to the beginning of the semester. The deadline for applications for Fall Semester 2008—including all supporting materials—is August 15, 2008.

FIRST-TIME STUDENTS who have never attended college must submit a WVSU or WVSCTC application form, a high school transcript or GED certificate, and ACT or SAT scores to the Office of Admissions. Applications may be submitted online; other materials must be sent or brought to the Office of Admissions. Recent high school graduates who have taken college courses with special student status while in high school must complete the full admission process before enrolling. WVSU offers a residual ACT test for students who need it; for test dates contact the Office of Admissions at 304-766-3221 or 800-987-2112.

TRANSFER STUDENTS who have attended other colleges must submit a WVSU or WVSCTC application form and an official transcript from each college attended to the Office of Admissions. Transfer students who have completed 30 hours or less of college credits must also submit a high school transcript or GED certificate and ACT or SAT scores.

READMITTED STUDENTS who have previously attended WVSU or WVSCTC but who are not currently enrolled or returning as transient students from another college must submit a readmission form to the Office of Registration and Records in 128 Ferrell Hall. Students on academic probation must have their readmission forms approved in the Office of Academic Affairs in 131 Ferrell Hall.

TRANSIENT STUDENTS who are currently enrolled at other colleges must submit a WVSU or WVSCTC application form and a transient approval form from their home institution.

POST-BACCALAUREATE STUDENTS taking undergraduate courses must submit a WVSU or WVSCTC application form and either an undergraduate transcript or diploma as evidence of graduation.

GRADUATE STUDENTS who are applying for admission to the WVSU masters degree programs in Biotechnology or Media Studies should complete graduate applications in the Office of Admissions or have graduate applications sent to them electronically by calling 304-766-3102 for Biotechnology or 304-766-3195 for Media Studies.

For further information contact the Office of Admissions at 304-766-3221 or 800-987-2112 or in 106 Ferrell Hall.

NEW FIRST-TIME AND TRANSFER STUDENTS will receive registration information following admission. New students admitted through July should be advised and register during one of the one-day sessions of the Summer New Student Orientation Program. Recent high school graduates who have taken college courses with special student status while in high school (“dual credit” courses) are considered new students and should participate in the Summer New Student Orientation Program. For new students who do not attend this program a final Orientation/Advising/Registration Session will be held Thursday, August 21, 9:00-5:00.

CONTINUING STUDENTS should register for Fall Semester 2008 online at mystate.wvstateu.edu or by touchtone telephone in assigned time slots April 7-April 18 to obtain preferred schedules. These students may continue to register online or by telephone during open registration April 21-August 8, but should be reminded that later registrants will find more classes closed. Continuing students must see an academic advisor and obtain a term PIN before registering online or by touchtone telephone. Continuing students who do not register electronically by August 8 may register Friday, August 22, 9:00-5:00 by seeing advisors in department offices.

READMITTED STUDENTS may register online at mystate.wvstateu.edu or by touchtone telephone during open registration April 21-August 8. Readmitted students must see an academic advisor and obtain a term PIN before registering online or by touchtone telephone. Readmitted students who do not register electronically by August 8 may register Friday, August 22, 9:00-5:00 by seeing advisors in department offices.

TRANSIENT STUDENTS (or their representatives) may register in person at the Office of Registration and Records April 21-August 8, and Friday, August 22, 9:00-5:00, with a transient form from the home institution. Transient students are not required to see a WVSU or WVSCTC academic advisor but are welcome to contact WVSU and WVSCTC departments for class information, particularly if there is a question about prerequisites.

POST-BACCALAUREATE STUDENTS taking undergraduate courses may register in person at the Office of Registration and Records from April 7 through the beginning of classes. Post-baccalaureate students are not required to see an academic advisor but are encouraged to do so, particularly if there is a question about prerequisites.

For further information, contact the Office of Registration and Records by telephone at 304-766-4146 or 800-987-2112 or in person in 128 Ferrell Hall.

Every new, continuing, and readmitted student must see an academic advisor before registering. New first-time and transfer students who participate in the Summer New Student Orientation Program will see an academic advisor and register for Fall Semester classes on the day they participate in that program. New students who do not participate in that program must attend the final New Student Orientation/Advising/Registration Program beginning a 9:00 on Thursday, August 21. On that date, a general orientation session followed by departmental/college orientation will be held 9:00-12:00; departmental advising and registration will take place 1:00-5:00. After classes start, all new students should contact their major departments to locate their permanent departmental advisors.

New West Virginia State University students who are undecided about a major should see an advisor in the department that most closely fits their interests. For assistance in choosing or locating departmental advisors, WVSU students should contact the Office of Academic Affairs in 131 Ferrell Hall or by phone at 304-766-3043.

New West Virginia State Community and Technical College students who are undecided about a major should contact Ms. Judy Whipkey in 301 Cole Complex (304-766-3028) or Ms. Melanie Walters in 302 Cole Complex (304-766-4101). For assistance in choosing or locating departmental advisors, WVSCTC students should contact the WVS Community and Technical College at 304-766-3118.

STUDENTS WHO REGISTER THROUGH August 8 are expected to have their financial arrangements for tuition/fees completed by August 11, the Fall Semester Pay Date. Bills will be mailed to registered student in mid-July, and at that time charges will also be made accessible to registered students through their MyState student accounts (http://mystate.wvstateu.edu).

No bills will be mailed to students registering after July 11. For students registering after July 11, charges will show on their MyState student accounts as soon as they register. Printed bills may also be issued to students at their request at the Cashier’s Window in Ferrell Hall. Failure to complete financial arrangements by August 11 may result in the dropping of the student’s schedule. Seats in classes lost in “The Dump” will be available to other students. Approved financial arrangements include payment in full, payment of the first 60% of tuition/fees on a 60/40 installment contract, or completion of an appropriate payment arrangement with a third-party payer. Students registering after August 8 are expected to complete payment arrangements at the time of registration. Account information is readily available in several forms: students should be reminded that class registration generates an account balance, and (apparent) failure to receive a bill in the mail does not erase responsibility for paying the balance on account.

INSTALLMENT PLAN FOR TUITION/FEES: West Virginia State University and West Virginia State Community and Technical College offer an installment plan for the payment of tuition and fees only. The first installment of 60% of tuition/fees is due by the pay date (August 11) for students who have registered online or by telephone and on the day of registration for all other students. The second installment for all students is due by the end of the 6th week of classes (October 3). In addition to the balance of tuition/fees, the second payment will include a finance charge on the balance outstanding after the first payment as well as a delinquency charge if the second installment is more than 10 days past due. This plan does not apply to charges for such items as parking, ID, ROTC, and room and board. For more information please contact the Cashier's Office at 304-766-3141 or 800-987-2112.

THIRD-PARTY PAYERS: Many students have all or part of their tuition/fees paid by third parties such as employers, rehabilitation services, unions, scholarships, churches and civic organizations, private payment scheduling firms, and state and federal financial assistance programs. The Cashier’s Office will work with the student and the third-party payer to make this process as efficient as possible. It is the student’s responsibility, however, to see that the Cashier’s Office has the third party guarantee by the pay date, August 11. Always check with the Cashier’s Office to make sure that your financial arrangements have been completed.

FINANCIAL INFORMATION

DIFFERENT RATE OF TUITION/FEES FOR WVSU AND WVSCTC: West Virginia State University and West Virginia State Community and Technical College have different rates of tuition/fees. Each major program on campus is part of one institution of the other, so a student’s major program designation identifies whether a student is enrolling in WVSU or WVSCTC for the semester. Students will be charged tuition/fees based on the rate for the institution of the major program of record as of the second day of classes in a semester. Changes in the rate of tuition/fees resulting from program transition between WVSU and WVSCTC after the second day of classes will not be effective until the student’s next semester of enrollment in the new major program.

FINANCIAL ASSISTANCE: Residents of West Virginia who qualify for the West Virginia Higher Education Grant Program should apply by March 1 preceding the academic year for which the grant is sought. Persons seeking Federal Financial Assistance should have all required forms completed and turned in to the Financial Assistance Office by November 15 for the Spring Semester and by June 15 for the Fall Semester. For further information, contact the Office of Student Financial Assistance at 304-766-3131 or 800-987-2112 or in 324 Ferrell Hall.

CREDIT CARDS: Major credit cards are accepted at the Cashier's Window in Ferrell Hall and the Bookstore in the Wilson Student Union.

REFUNDS: Once classes begin on August 25, 2008, tuition/fees will be refunded only when a student officially withdraws from college (drops ALL classes). Refund amounts are calculated to the day based on the number of days a student has attended before withdrawing up to a maximum of 60% of the total bill for tuition/fees. The final date for complete withdrawal with a prorated refund is Tuesday October 28. Once classes begin on August 25 there are NO REFUNDS FOR A REDUCED SCHEDULE, i.e., other than when completely withdrawing from college the student is responsible for the entire balance even though classes/hours may have been dropped after registering.

For further information on payment of tuition/fees contact the Cashier’s Office at 304-766-3141 or 800-987-2112 or in 117 Ferrell Hall.

ADDING/DROPPING CLASSES: Students should plan schedules carefully in order to avoid having to make changes after they are registered. Students who register online or by touchtone telephone may also make schedule adjustments (add/drop) online or by touchtone telephone during their assigned electronic registration time slots April 7-18, and at any time during open electronic registration April 21-August 8. Once a student has initially registered, schedule adjustments may also be made in person at the Registration Office through August 8.

An Electronic Schedule Adjustment Period is also provided from the Friday before classes begin through the second day of classes. Registered students may use their PIN number to drop and add classes online or by touchtone telephone 7:00 am-10:30 pm Friday, Saturday, Sunday, Monday, and Tuesday, August 22-26. On Friday, Monday, and Tuesday students may also make schedule adjustments in person at the Registrar’s Office if these adjustments cannot be made electronically.

Schedule changes not made online or through the telephone registration system must be made by turning in a Change of Schedule (“add/drop”) form to the Registration Office. An advisor’s signature is not needed to change classes. Tuesday, August 26 is the last day to ADD a class.

GRADES FOR DROPPED CLASSES: Classes dropped by August 26 will not appear on a student's transcript. Classes dropped August 27-October 31 will appear on the transcript with a grade of W. Friday, October 31, is the last day to DROP a class. Before dropping a class a student should always check to see what effect this will have on financial aid status.

WITHDRAWAL FROM SCHOOL:

For further information on adding/dropping classes and on withdrawal from school contact the Registration Office at 304-766-3146 or 800-987-2112 or in 128 Ferrell Hall.